Junior Secondary School Placement 2023; Fee Structure and Uniform
- CS Machogu; Junior Secondary School Learners to Wear Different School Uniforms
- CS Machogu; Junior Secondary School Fee is Kshs 15, 000 per year.
Private schools are way ahead in Junior Secondary School registration. According to CS Machogu, over 90% of the schools qualify to domicile junior secondary school. Only a handful of public and private schools do not qualify to host junior secondary.
Speaking during the release of placement results in January, learners in junior secondary schools
9.6 billion has been released by the education ministry to ensure a smooth transition to junior secondary.
30, 000 teachers have been posted by the Teachers Service Commission to implement the new Competency Based Curriculum at junior secondary school levels.
Grade 7 learners will have a different uniform from the other learners.
Registration of schools for junior secondary school is ongoing. The exercise began on January 9, 2023, and will end on Friday, January 20, 2023. The guidelines being followed in JSS registration encompass;
Ministry of Education registration guidelines for public and private Junior Secondary Schools 2023
MINISTRY OF EDUCATION
State Department for Basic Education Directorate of Quality Assurance and Standards
REGISTRATION GUIDELINES CHECKLIST FOR PUBLIC AND PRIVATE JUNIOR SECONDARY SCHOOLS (JSS) 2023.
SECTION A: INTRODUCTION
The interim report of the Presidential Working Party on Education Reforms recommended domiciling of JSS in existing Primary Schools. Consequently, His Excellency the President of the Republic of Kenya directed the Ministry of Education (MoE) to develop guidelines to operationalize Junior Secondary Education.
Accordingly, the checklist attached will be used by a multi-agency team composed of officials from the MoE, Ministry of Interior, and Teachers’ Service Commission to assess the suitability of Primary Schools to admit JSS learners for the 2023 school year.
Instructions to County Directors of Education
The exercise is scheduled to run from 9TH – 20TH JANUARY, 2023.
A MULTI- AGENCY approach is envisaged in the assessment of the schools.
ALL decisions SHOULD be guided by the checklist and the school’s final percentage score on the Scoring Guide (Section D).
ALL the participating officers SHOULD sign the filled-in tool for ownership.
A detailed report SHOULD be prepared and submitted to the Director General- Education, by 23RD JANUARY, 2023. Among others, the report should indicate the:
Readiness of Primary Schools to admit JSS learners; and
Proposed JSS feeder schools, the distance, and capacity of the nearest Primary
NOTE:
In the context of the JSS transition, FEEDER SCHOOL refers to a Primary School that lacks the enrollment and/or infrastructural capacity to domicile a JSS. In such cases, the MoE will transfer the learners to a neighboring JSS or implement appropriate affirmative action to ensure 100 percent transition. Therefore, JSS Feeder Schools will be designated as follows:
- In high-density areas and urban informal settlements Primary Schools with an enrollment of fewer than 45 learners or those lacking the basic facilities to host a JSS will serve as Feeder Schools to other JSSs within a 2 kilometers proximity.
- In geographically expansive, low-density, and insecurity-prone areas, as well as for learners with special needs and disabilities, the Government through the MoE will implement affirmative action (as appropriate), regardless of the enrolments.
SECTION B: SCHOOL’S DEMOGRAPHIC DATA
- Name of School: ………………………………………………………
2. County: ……………………
- Sub-County: …………………………
- Category of the School: Public | | Private | |
- Registration Certificate No; ………………………………………………
- Date of Registration: ………………………………………………………
- Level of School Registration: Primary | | Junior Secondary School | |
- Validity of Registration: Valid I I Expired I I
9. Type of School:
- Boys | |
- Girls | |
- Mixed | |
- Boarding | |
- Day | |
- Day and Boarding | |
10. Nature of the School:
- Regular | |
- Special | |
- Regular with special Unit | |
- Regular with Inclusive Programmes | |
11. School Enrollment as per the Third Term of 2022
| GRADE/LEVEL/CLASS | BOYS | GIRLS | TOTAL |
| Pre- Primary | |||
| 1 | |||
| 2 | |||
| 3 | |||
| 4 | |||
| 5 | |||
| 6 | |||
| 7 | |||
| 8 | |||
| Grand Total |
- Is the school registered on NEMIS: Yes | | No | |
- Headteacher Qualification (including management training)
………………………………………………………………………………………
- Headteacher’s Area of Specialization (for Special Schools)
………………………………………………………………………………………
15. Teaching Staff Availability:
| TSC Employed | BoM Employed | ||||
| Male | Female | Total | Male | Female | Total |
- No of Teachers with the following Qualification(s):
PTE: ………. Diploma (DPTE/DSTE): ………… B. ED…………………… Others (Specify): ………………………………………………………………
- Manager Qualifications (for private schools) ………………………………
……………………………………………………………………………………
- Validity of BoM/Board of Directors/Trustees (Specify appointment date):
……………………………………………………………………………………
- Non-Teaching Staff: Male ………. Female ………Total……………………..
- Type of buildings: Permanent | | Semi-permanent | | (Timber, Mabati, Earth)
- Indicate the Type of Building Materials Used ………………………………
22. Number of DLP Equipment Available and Functional
| S/N | Equipment Type | Number | Functionality |
| 1). | Laptops or/and tablets | ||
| 3). | Projector | ||
| 4). | Router | ||
| 5). | Printer | ||
| 6). | Any other (specify) |
- Availability of internet Yes | | No | |
24. Specify the Approximate Distance to the Nearest Learning Institution.
| S/N | Institution Type | Institution Name | Proximity (in KM) |
| 1). | Public Primary School | ||
| 2). | Private School | ||
| 3). | Public Secondary | ||
| 4). | TVET | ||
| 5). | Other (specify) |
- Status of SEQIP sanitation facilities (where applicable);
Complete | | On-going | |
- Other additional relevant information (Specify)
…………………………………………………………………………………………………..
SECTION C: ADHERENCE TO MINIMUM REGISTRATION REQUIREMENTS
- LOCATION OF THE SCHOOL
NOTE: Score 1 mark or 0 marks as specified against the indicators.
| S/N | CHECKLIST | INDICATORS | YES | NO | OBSERVATION (S) |
| a. | Is the land adequate to host JSS level?NOTE: Score only one indicator that is most appropriate. | Is equal to or more than 0.4 Ha /1-acre in urban areas? | (1) | (0) | |
| Is equal to or more than 1.6 Ha/4 acres in rural high-density areas | |||||
| Is equal to or more than 2.4 Ha /6 acres in rural low-density areas? | |||||
| b. | Are land ownership documents available? NOTE: Score only one indicator that is most appropriate. | Is a valid title deed or | (1) | (0) | |
| The lease agreement of the land and buildings (not less than 3 years) or | |||||
| Allotment letter available? | |||||
| c. | Is the school located within 300m of a liquor-selling outlet? | School location in relation to liquor selling outlet. | (0) | (1) |
B. PHYSICAL INFRASTRUCTURE
NOTE: Score every indicator 1 mark if marked ‘Yes’ or 0 marks if marked ‘No’
| S/N | REGISTRATION GUIDELINES CHECKLIST. | INDICATORS | YES (1) | NO (0) | OBSERVATION (S) |
| 1. | Does the school have approvals from the relevant authorities (County Government, NCA, and NEMA where applicable?).NOTE: Scored ONLY for schools that have constructed new buildings. | -Certificate of completion, | |||
| -Certificate of occupancy | |||||
| Approved site plan | |||||
| -NEMA report where applicable | |||||
| 2. | Does the school have and an office and staffroom? | At least one that can be shared with primary school | |||
| 3. | Does the school have at least 2 additional classrooms for JSS? | At least 2 classrooms | |||
| Each measuring 8m x 9m | |||||
| Availability of appropriate furniture |
| 4. | Does the school have a room that can be equipped as a Science Room?NOTE: Score ONLY one indicator that is most appropriate. | a. Each measuring 8m x9 MB. Equipped Science Room orc. Mobile science lab ord. Proximity to the equipped science lab in Sec school (not more than 200m away)e. Space for construction of Science Lab. | |||
| 8. | Does the school have space for Agricultural projects and Assorted farm tools?NOTE: Score ONLY one indicator that is most appropriate. | Measuring 3m x 2m per student. | |||
| Innovative agricultural practices (gunny sacks or vehicle tiles). | |||||
| 9. | Does the school have a special room that can equip with tools for pre-technical studies? | Measuring at least 8 M x 9M | |||
| Relevant equipment | |||||
| 10. | Does the school have a special room that can be equipped for one optional subject offered? (Home Science, Computer Science, visual arts among others). | Measuring at least 8 M x 9M | |||
| Relevant equipment | |||||
| 11. | Does the school have adequate Playgrounds/fields?NOTE: Score ONLY one indicator that is most appropriate. | Playgrounds/fields are available within the school compound. | |||
| Can be shared with the neighboring institution (s). | |||||
| Not more than 200 M away from the school | |||||
| 12. | Does the school have suitable furniture? | Age-appropriate lockers and chairs in all the classrooms. | |||
| 13. | Does the school have a safe and adequate water supply?NOTE: Score upper limit for schools having both day and boarding). | a. 5 liters per learner for the day; and,b. 20 liters per learner for boarding schools | |||
| 14 | Does the school have a reliable source of power? | Connection to the national grid | |||
| Solar power | |||||
| Generator |
| 15. | Does the school have adequate sanitation facilities? | For girls, the toilet ratio of 1:25 plus a bathroom, and for boys 1:30 plus a urinal. | |||
| Are staff toilet facilities separate and at least one for each gender? | Adequate sanitation facilities for staff ratio of 1:12 | ||||
| 16. | Does the school have adequate boarding facilities?NOTE: Score ONLY for boarding schools. | One learner per bed | |||
| Single or double-decker beds | |||||
| Spacing between beds1.22m | |||||
| 3 double doors open outwards with one clearly marked ‘Emergency Exit’ | |||||
| Fire-fighting equipment | |||||
| Non-grilled windows | |||||
| Adequate adjacent toilets and bathrooms | |||||
| Adjacent rooms for house parents (in special schools). | |||||
| 17. | Does the school have a cooking space and dining area?NOTE: Score for both boarding schools and day schools offering lunch program. | Cooking space | |||
| Eating area (dining room or shed) | |||||
| Do the food handlers have valid medical certificates? | Valid medical certificates | ||||
| 18. | Are the physical facilities friendly to persons with disabilities? | Ramps to buildings | |||
| Clear pavements and pathways. | |||||
| Adapted latrines or toilets. |
SECTION D: SCORING GUIDE
The scale below will guide in determining the level of readiness for the school to admit JSS learners. The school’s final percentage score will be arrived at by summing the score awarded, divided by the total score of applicable indicators multiplied by 100.
School score X100% =Percentage score Total score of applicable indicators
The School will be judged Good, Fair, or Poor as tabulated
| 75 – 100% | Good | The school is recommended for registration to offer the JSE curriculum as it has met most of the requirements. |
| 50 – 74% | Fair | The school has met some requirements but a second assessment is required for its registration to offer the JSE curriculum. |
| Below 50% | Poor | The school has not met most of the requirements and has not been recommended for registration to offer the JSE curriculum. |
School’s Score: …………………………………………………………………….
SECTION E: RECOMMENDATION (Tick as appropriate)
- Approved admitting JSS learners in January 2023
ii. Approved as a feeder school for JJS in January 2023 | |
NOTE: Indicate the specific JSSs and enrolment capacity (together with the learners from the Feeder School): …………………………………………………….
- Not approved at all
| CONFIRMED BY: | ||||||||
| Name of officer | Name of officer | Name of officer: | ||||||
| :………………… | :………………… | ……………………… | ||||||
| P.F No:……………… | P.F No: ……………… | P.F No:……………… | ||||||
| Signature: | Signature: | Signature: | ||||||
| ………………….. | …………………… | ……………………. | ||||||
| Date: | / | / | Date: | / | / | Date: | / | / |