KNEC Online Exams Registration Guidelines for KCSE, KCPE, KPSEA, Business & Technical Exams

2023 Knec exams registration guidelines for KCSE, KCPE, KPSEA, Business, Technical Exams

THE KENYA NATIONAL EXAMINATIONS COUNCIL

All official correspondence should be addressed to:

The Co1111cil SecretmJ,/Chief Executive Officer

REF: KNEC/GEN/EA B&T/PM/TE/BE/2022/011 11th August 2022

TO: i)

ii) iii) iv)

vi) vii)

Regional Directors of Education – (MoE) Regional Directors of TVET – (MoE) County Directors of Education – (MoE) County Directors of Education – (TVET) County Directors of Education – (TSC) Sub County Directors of Education

Heads of Post Schools Training Institutions presenting candidates for years 2023 and 2023 Business and Technical Examinations

RE: INSTRUCTIONS ON THE REGISTRATION OF CANDIDATES AND ADMINISTRATION OF THE YEAR 2022/2023 BUSINESS AND TECHNICAL EXAMINATIONS

DATES FOR KEY ACTIVITIES FOR NOVEMBER 2022 AND 2023 EXAMINATIONS

Registration for all Kenya National Examinations Council examinations is done online (accessible via https: //www.knec.ac.ke/our-portals/l. Consequently, registration of candidates for the November 2022 Business and Technical examinations is complete, and that for the year 2023 will be conducted as per the dates in table 1.

Table 1 shows the key dates for activities in the 2022 and 2023 Business and Technical examinations period.

Table 1: Dates for Key Activities for the 2022 and 2023 Business and Technical Examinations

	Activity	November 2022 Series	March 2023 Series	July 2023 Series
1.1	Registration period of institutional candidates including Business Single and group subjects	27th June – 31st July 2022	1st – 30th November 2022	Ist -3 IstMarch 2023
1.2	Last day for submission of course Work Assessment (CWA) and Project Marks	28th October 2022	28th February 2023	30th June 2023
1.3	Collection of Advance Instructions (Practical)	12th October 2022	14th February2023	29th June2023
1.4	Planning for hospitality practical papers	26th October2022	1st March2023	5th July 2023
1.5	Period for Practical and Theory examinations	31st Oct to25th Nov 2022	6th to 31stMarch 2023	10th Jul to 4thAug 2023
1.6	Keying of Milestone One	5th to 15thAugust 2022	10th -24th Dec2022	1st to 15thApril2023

HEAD OFFICE: The New Mitihani House, Popo Road, South C, PO Box 73598- 00200 City Square, NAIROBI, KENYA Telephone: (+254-20) 341098/50/71, 317419/12/13, 341113 Fax: (+254-20) 2226032

E-mail: ceo@knec.ac.ke; Website: www.knec.ac.ke

	Activity	November 2022 Series	March 2023 Series	July 2023 Series
1.7	Keying Milestone Two	16th August to4th October2022	2nd Jan – 15th February	16th April to10th June2023
1.8	Keying Milestone Three	5th October to21st October2022	16th – 28thFeb 2023	11th to 29thJune 2023.

MINIMUM CANDIDATURE

Heads of institutions are notified that the minimum number of candidates per examination should be 30 candidates for them to be hosted by the
Institutions with candidates between 10 and 29 should identify a nearby public institution where they will be hosted. The institution shall retain its examination center code.
Institutions with less than ten (10) candidates should transfer their candidates to another institution.

UPLOADING OF REGISTRATION DATA & FEES PAYMENTS

Institutions should have uploaded their registration data for November /December 2022, 30th November 2022 for March/April 2023, and 31st March 2023 for the July/August 2023 examination series

NB: – There will be no late registration period.

Registration materials and fees remittance documents must be submitted to the Council by either the Head of the Institution or his/her

Please note that online transmission of registration data to KNEC and payment of the requisite examination fees does not constitute registration of a candidate for an All registration conditions specified in this document must be met for one to be deemed registered for an examination.

Heads of institutions will be held responsible for ensuring that candidates’ registration data forwarded to KNEC is accurate and complete.

The Head of the institution should only register candidates for courses that the institution is approved for They should note that candidates entered for courses that are not approved, will be deleted without notice.

All institutions must ensure that candidates’ photographs are uploaded. The photographs will be used to identify candidates during the administration of the examination.

Repeating candidates should not register to sit for the referred paper(s) and for papers in the next module in the same series.

4.0 REGISTRATION REQUIREMENTS FOR TECHNICAL EXAMINATIONS

The following are the entry requirements for Technical Examinations:

Institutional candidates entered for the examinations must be bona fide enrolled students who were studying in the institution.

Candidates must have met the minimum examination entry requirements for the individual courses they intend to register for as follows:

Artisan Courses – Kenya Certificate of Primary Education;

National Vocational Certificate in Education and Training Option

– I: Level 1 (NVCET) – Kenya Certificate of Primary Education.

Certificate Courses

Minimum KCSE mean grade D (Plain);
KCE Division III;
EACE Division four with a minimum of a pass in the cluster subjects;
KCE Division four with a minimum of a pass in the cluster subjects;
A pass in all papers in a relevant Artisan Course or;
Any other equivalent qualifications and as determined by

Diploma Courses*;

Minimum KCSE Mean Grade C- (minus);
EACE Division III with a minimum of credit pass in cluster subjects;
KCE Division III with a minimum of credit pass in cluster subjects;
A pass in a relevant Craft/Certificate course; or
Equivalent qualifications, except where otherwise stated in the respective/individual course syllabuses.

Higher Diploma Courses

A pass in a relevant Diploma level or equivalent qualifications as determined by KNEC.

5.0 REGULATIONS FOR REGISTRATION FOR BUSINESS SINGLE AND GROUP (BS

& G) CERTIFICATE EXAMINATIONS

Heads of institutions must ensure that the candidates entered for the examination meet the examination requirements as prescribed in the KNEC 2000/2001 Business Single and Group Certificate Examination Regulations booklet. The same entry requirements apply for the TVET Single and Group
Candidates are not allowed to attempt a higher stage of a subject if they have not passed the lower stage of the subject or lack the stipulated pre-requisite

Under no circumstance should a candidate be registered for two stages of the same subject at any one sitting.

The maximum number of subjects that a candidate can register for is eight

(08). .

Heads of institutions/County Directors of Education (CDE)/Sub County Directors of Education (SCDE) must ensure that candidates only register for the subjects available during the particular examination series as per the Subject Frequency list. Examination fees will not be refunded for candidates booked for subjects that are not offered.

Candidates registering for Business Single & Group (BS & G) subjects in a particular examination series should not register for other examinations in the same series e.g. Business TEP, Technical, KCSE, as well as examinations offered by other Boards.

Candidates registering for a higher stage must attach photocopies of their certificates/result slips for the lower stages or the stipulated pre-requisite papers passed. The photocopies must be verified against the original certificates/result slips and stamped and signed by the head of institution/CDE/SCDE as being true copies of the

NB: The Council will not accept registration for a higher stage where proof of the lower stages passed has not been attached.

Regulations for Audio Typewriting Examinations under Business Single

& Group:

Institutions intending to offer candidates for Computerized Audio- Document Processing must indicate to the Council via a separate letter that they have the necessary facilities for this subject. This should be done one week before the closing date for registration for each examination series;

Institutions must ensure that they receive formal approval from the Council for the examination to take place at their

6.0 REGULATIONS FOR REGISTRATION FOR BUSINESS TECHNICAL EDUCATION PROGRAMME EXAMINATIONS (BTEP)

Candidates must have met the minimum examination entry requirements for the individual courses as follows:

Artisan course – Kenya Certificate of Primary Education (KCPE);

Craft course – KCSE with mean grade D plain or relevant Artisan Certificate;

Diploma courses – KCSE with mean grade C- (minus) or relevant Craft

Registration requirements for Higher Diploma in Human Resource Management (HRM): – Candidates registering for a Higher Diploma in HRM should follow guidelines as stipulated in the KNEC circular of 27th January 2014 Reference KNEC/GEN/R&QA/PSE/QA/REG/2014/006.

Pre-requisite KNEC Diplomas for the registration for Higher Diploma in HRM are:

Diploma in Human Resource Management (BTEP);
Diploma in Management (BMC);
Diploma in Business Management (TVET);
Diploma in Labour Studies and Management (BTEP);

4 .1. 5. Diploma in Business Administration (BTEP);

Diploma in Secretarial Studies (BTEP & TVET);
Diploma in Legal and Secretarial Studies (BTEP);
Diploma in Personnel Management (BTEP);
Completed Single and Group examinations at Stages I, II, and III in Business studies; or
Certified Public Accountants (CPA (K)) or Certified Public Secretaries (CPS (K)).

Higher Diploma Courses – Diploma in the relevant

Candidates granted an exemption must produce a copy of the exemption letter and proof of attaining the minimum entry requirements for the course To apply for exemption, candidates must write to the Council seeking exemption and pay the equivalent of the full examination paper fee into a KNEC bank account.

Institutional candidates entered for an examination must have been bonafide enrolled students studying at the institution.

Heads of institutions must ensure that only those candidates who meet the minimum entry requirements for each course are registered for the examination.

Candidates registering for Business TEP subjects in a particular examination series should not register for other examinations in the same series, for example; Business Single & Group subjects, KCSE, or any other KNEC examination.

Registration of Referrals

Referred candidates can register to re-sit Business TEP examinations at their former institution or any other KNEC examination center approved for the referred paper. Repeaters for Business TEP examinations registered at various learning institutions should be issued with candidate index numbers starting with 9000 e.g. 304003 /9000 for the first candidate etc. up to the last repeating candidate.

ICT Practical Pap_ers

Any institution offering an ICT practical paper must have adequate computers so that examinations are taken in one examination session. However, where this is not possible, only two examinations sessions will be

There must be a ratio of one (1) printer to five (05)
Computers must be spaced 2 meters (4 ft.) apart.

The computers must have the software application(s) required for the paper already installed g. MS Office, QuickBooks, and AutoCAD.

Each computer must have a working CD /DVD: writer

During practical examinations, computer networks in the examination room(s) will be

Each computer must be connected to a working UPS and the computer laboratory/room must be served by a working backup generator with the capacity to power all computers, printers, and auxiliary devices/equipment.

7.0 TECHNICAL VOCATIONAL EDUCATION & TRAINING (TVET) COURSES

Technical, Vocational Education, and Training (TVET) Courses- Entry requirements for courses vary, please check the course syllabus for the correct entry requirements.

Requirements for new Modular TVET courses for which syllabi have been developed will be communicated to institutions as soon as subject codes and names of papers are determined and approved. ·

7 .3. If no TVET (Modular) courses have been developed, then institutions are

advised to continue offering the BTEP/TEP courses.

8.0 KNEC EXAMINATION FEES COLLECTION ACCOUNTS

Payment of examination fees should be made into the Council Fees Collection Accounts in any of the banks listed in Table 2 below.

Table 2: Banks with KNEC Examination Fee Collection Accounts:

	BANK
8.1.1	Co-operative Bank
8.1.2	National Bank of Kenya
8.1.3	Kenya Commercial Bank
8.1.4	Equity Bank

Relevant deposit slips must be filled. Bank slips for Business examinations should not be used for Technical examinations and vice-versa. Note that no other mode of payment will be accepted by The Original copies of the deposit slips will then be submitted to the Council.

9.0 EXAMINATION FEES FOR TECHNICAL AND BUSINESS EXAMINATIONS

Table 3: 2022 – 2023 KNEC Business & Technical Examination Fee Structure

	BUSINESS EXAMS	NEW RATES(KES)		TECHNICAL EXAMS	NEWRATES(KES)
9.1	Single and Group Certificate	9.3	Technical /TEP/TVET
9.1.1	Stage I	9.3.1	Artisan
9.1.1.1	Basic Fees per candidate	1,200	9.3.1.1	Basic Fees per candidate	480
9.1.1.2	Paper Fees	500	9.3.1.2	Paper Fees	500
9.1.2	Stage II	9.3.2	Craft
9.1.2.1	Basic Fees per candidate	1,200	9.3.2.1	Basic Fees per candidate	1,200
9.1.2.2	Paper Fees	550	9.3.2.2	Paper Fees	1,000
9.1.3	Stage III	9.3.3	Diploma
9.1.3.1	Basic Fees per candidate	1,200	9.3.3.1	Basic Fees per candidate	1,500
9.1.3.2	Paper Fees	650	9.3.3.2	Paper Fees	1,350
9.2	Business TEP	9.3.4	Higher Diploma
9.2.1	Certificate	9.3.4.1	Basic Fees per candidate	– 1,600
9.2.1.1	Basic Fees per candidate	1,200	9.3.4.2	Paper Fees	1,600
9.2.1.2	Paper Fees	500	9.3.5	Higher Diploma
9.2.2	Diploma	(Old Syllabus – Technical)
9.2.2.1	Basic Fees per candidate	1,200	9.3.5.1	Basic Fees per candidate	1,600
9.2.2.2“‘l’ ””;·J·”. ‘”	Paper Fees· ···rt ... · .. ‘ , ‘ l	1,350	9.3.5.2	Paper Fees	1,700
1-‘o•<;!,::-I1::.:_-•· .–“•··•·‘\·‘–Ji·.-:-•·	:;:(•;:..:r,.,.:....,.-.. – “-. -i..,-,\.- ,·-‘1. ·., -f l”>,,·”•’ _;	,,-J½’\J$:.u. ·· :.	9.4	Project/Practical
i_,:)/•:.·\ii:-f.:_..JIJ:’•;;••,.: • ,’ 11:}, J •· •-	— L;j ,l· :-i.,.:YJ.,lJ.
HM.i,,1.:- ,	, –‘t:r·•, .. .6″,(•r!•V.•!f,?t ! p;..:•t·•-“‘f-‘:lt-· – l{:. } tj. ·l;:.;.. 41,. :. ;/ ,- i	,.s,.r -..–:·.-,- –·,,t,”-.,·1:,,:ij,.:’V.;; ,.,,. ‘”:.	9.4.1	Artisan
1 t :;?; 😕	i tt 1B:•: :·:;_: :r: r- .1 ·=· –:1 :·:f. tt1·Y. ti0	– 1]f 7f1 \- :	9.4.1.1	Project	400
;F\’‘vt“p ––t•·•• — ‘”-\.;,fP.’i .··-‘ ·’.f 1‘·,·	?J::W:::.tff:(i’h!? -f f(:{: tft£5l	&i }t::t?-.	9.4.1.2	Practical	400
;!. )..:rs- \::·;	t} :-;· _,·._-,: .·>”. 1’i;’.:f5.ir:··::·., ‘.; , i?tL./i!1 1i:	t ,”;) {··< :t;	9.4.2	Craft/Diploma/Higher Diploma
f;< tf :r..:;·-\!:. ·.	,.·.: ,..: . – ‘.“.! –: ·.? ;:}<:1- ;1:;:1.ttrfI- –	r :/f/ /:r·.. ):_	9.4.2.1	Project	450
r,.. ;………. ,‘;. ‘.-.\’ ‘	r_.· – · .-. :-.·. – .·._ > -: ;’/: – -\:2t >i}tti-.	,: ·: ;: ..I •. : : ”• ‘t .• ·_1_-1 j’ -· ‘\ ..’ ;	9.4.2.2	Practical	450

9 .1. OTHER PAYMENTS

Search fees – 450 (per paper)

Results Amendment – KES. 5,000 (for queries raised more than one month after the release of results)

Under-protest – 3,000

Late submission of CWA and – 2,000 (per candidate)
Project Marks

Exemptions (per exam) – Full examination fees for the module are exempted.

10.0 RESPONSIBILITIES OF HEADS OF INSTITUTIONS IN THE EXAMINATION PROCESS

Heads of institutions may register referred institutional candidates as repeating candidates under the Institutional Centre code allocated.

Repeating Candidates

Repeating candidates fall into two categories as follows:

Candidates with an overall grade FAIL after sitting for an examination;

Referred

Mode of Registration and Related Responsibilities

Ensure that the registration details for the candidates are correctly reflected on the institution’s Nominal Roll. The first candidate in a center will have the index number It is the responsibility of the head of the Institution to ensure that each registered candidate signs against their name on the nominal roll ascertaining that the information signed against is correct.

In the event that any of the candidates. registers for practical, TEP or projects, the Head of the Institution will facilitate both the Trade and Entrepreneurship projects, and upload the marks on the KNEC platform provided and FORWARD, HARD COPIES OF THE TRADE AND ENTREPRENEURSHIP ASSESSMENT MARKS-SHEETS TO THE COUNCIL for the

two projects.

In all the other matters pertaining to the administration of the examinations, release of results, and certificates, Heads of Institutions will treat repeating candidates as institutional candidates and will be responsible for all queries and communication with the Council in this regard.

Heads of Institutions are requested to strictly follow the outlined procedures as any deviation from the same would either render the candidates ineligible for registration/taking the examinations or cause the processing of the results of candidates to be delayed, deferred or canceled.

The Head of the Institution will be responsible for the identification of each candidate. The candidate’s National Identity Card and photograph will be used for identification during the entire examination session.

NB: The examination Supervisors are under instruction NOT TO ALLOW ANY CANDIDATE who does not provide his/her identification documents INTO THE EXAMINATION

COPIES OF KCSE AND ALL PREVIOUS EXAMINATION RESULT IN SLIPS (WHERE APPLICABLE) MUST BE

FORWARDED TO KNEC AFTER REGISTRATION

WHENEVER THEY ARE REQUIRED. These will assist in the validation of the registration details of a candidate.

11.0 IMPORTANT GENERAL INFORMATION ABOUT KNEC EXAMINATIONS

Candidates are entered for KNEC Examinations by the Heads of Departments in colleges/institutions and it is their responsibility, NOT THAT OF THE CANDIDATE, to ensure that the candidate’s names are in every way correct and they are registered for the correct course and paper(s). Candidates should verify their names and course codes to ensure accuracy before submission of registration documents to the KNEC.

NB: No changes or amendments of names or courses will be allowed after the submission of entries.

The Council WILL NOT ACCEPT ANY OTHER ENTRIES SUBMITTED AFTER THE DATES STIPULATED UNDER 3 ON PAGE 2.

All subjects/papers must have a minimum of 10 candidates per center to qualify for registration. Any center wishing to register less than ten (10) candidates for a paper must pay the cost of registering 10 candidates.

12.0 REGISTRATION REGULATIONS

All candidates with foreign certificates must seek an equation of their certificates from KNEC (the service is offered at a fee). This will have to be done one year before registration for examinations. Further instruction on the procedure of applying the equation is given in Section 0 below.

Courses offered locally by other institutions and are similar to courses offered by KNEC are NOT EQUITABLE and certificates offered by those institutions CAN NOT BE USED TO REGISTER A CANDIDATE FOR A HIGHER DIPLOMA COURSE OR ANY OTHER COURSE OFFERED BY THE KENYA NATIONAL EXAMINATIONS

13.0 UPLOADING OF COURSEWORK1 PROJECT MARKS & PROJECT MILESTONES

Key dates for uploading CWA and project marks and project milestones are indicated in Table 1

In case of an error made in keying the marks, the institution is advised to send an email to ictpse@knec.ke requesting that the existing mark be deleted to allow the institution to key the correct mark.

14.0 QUERY MANAGEMENT INFORMATION SYSTEM (QMIS)

The QMIS is the online system by which institutions and individual candidates submit queries about examination results To access the system log in to https://qmis.knec.ac.ke and download the User Manual for instructions on how to use the system.

QMIS for Business and Technical examinations handles the following types of queries and service requests:

Biodata amendments (name, year of birth, gender);
Centre amendment;
Direct recovery (unprinted result slips or certificates);
Lost Certificate;
Letters of Confirmation;
Equation of Foreign Certificates;
Results;
Modular;
Exemption; and

All queries should be logged on the system within 30 days after the date of release of the results/certificates Heads of institutions must check results printouts immediately after they are received and raise queries within this stipulated time.

Queries raised outside the stipulated timeframe will attract a penalty fee of

KES. 51000

Heads of Ins ti tutions are requested to inform their candidates of this

NB: Institutions and individual candidates are expected to use the QMIS system for all their queries and service request applications.

15.0 RE-SITTING OF FAILED/REFERRED PAPERS/CANCELLED RESULTS

As per the KNEC policy, candidates are allowed to re-sit a failed/referred examination paper(s)/subject(s) for a maximum of five (5) times within a period of five (5) years after the first sitting.

Any candidate who does not pass all the papers within 5 years after the initial sitting will have to retake the entire examination.

Any candidate whose results read CRNM (Course Requirement Not Met) must register for the papers missed (absent).

Candidates whose results are canceled and have an overall grade given as ‘Y’, are banned from sitting the examination for two (2) They will only be eligible to sit after the two years elapse.

16.0 IDENTIFICATION PHOTOGRAPH SPECIFICATIONS

Photographs must be colored (at least 24 bits per pixel).

Please employ the services of a professional photographer and avoid using mobile phone “selfie”

The layout of the photo should be as shown in Figure 1

Figure 1: Layout of Candidate’s Identification Photograph

The size of the photo should be 45 mm by 35 mm in JPEG (.jpg) or PNG (png) format.

The photograph should not be compressed or

Only digital photos will be

The image must contain the full face, neck, and shoulders of the applicant in frontal view with a neutral, non-smiling expression and with eyes open, unobstructed, and directed at the

All facial features must be visible and

The image must be taken within 6 months of the date of

The head size should be of height 34 mm and 29

Candidate must face the camera directly and the head must be centered within the photograph frame.

The background of the photo must be of plain, light colour with no shadows on the subject.

Alterations of the photographs are

Eyewear is accepted but only if they are not tinted or causing glare on the

Head coverings are only allowed if worn for religious reasons and if they do not obscure any facial features.

NB: Institutions must ensure that all candidates’ correct photographs are uploaded. Registration of candidates without photographs will be rejected.

17.0 ARRANGEMENT FOR SUPERVISION AND INVIGILATION

Heads of institutions should provide the County Director of Education/ Sub County Director of Education (CDE/SCDE) with details of the candidates registered for each examination series in terms of:

The total number of candidates registered;

The number of examination rooms expected to be used during the examination;

The number of supervisors and invigilators

This information will facilitate the appointment of a supervisor(s) and invigilators for the centre. Heads of Institutions are expected to cooperate with the CDE/SCDE in releasing trainers to be deployed in the examination supervision/invigilation exercise. The number of teachers released should be equal to or more than the number required by the institution.

Dr. David Njengere, MBS

CHIEF EXECUTIVE OFFICER

cc:

The Principal Secretary,

State Department for Early Learning and Basic Education, Ministry of Education.

P O Box 9583-00200

NAIROBI

The Principal Secretary,

State Department of Technical Vocational Training Ministry of Education,

PO Box 30040 – 00100

NAIROBI

The Director,

Technical and Vocational Education and training Authority (TVETA). PO Box 35625 – 00100

NAIROBI