Kipya (Africa) Limited: Admin Assistant Vacancy 2019

By | April 17, 2019

Kipya (Africa) Limited: Admin Assistant Vacancy 2019

Location: Nairobi, Kenya

Closes: Apr 21, 2019

Kipya Africa is a knowledge services company whose mission is to provide first class knowledge for the earth sciences business in Africa.

Roles and Responsibilities

Receive all receipts and manage the project/cost accounting

Update the company accounts on a daily basis

Participate and guide the staff recruitment process

Deploy an online personnel management system

Propose salary scales

Review and propose contract renewals

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, and letters

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Research and creates presentations

Generate reports

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels etc.

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone or face to face enquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

 Personnel Liaison

Receive, sort and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Oversee and supervise the work of junior staff

Maintain up-to-date employee annual leave records

Greet and assist visitors to the office

Undertake any other role as assigned by the management

Qualifications and Requirements

Proven admin or assistant experience

Proven accounting skills

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Degree in Business Management/Accounting or equivalent

Relationship management skills and openness to feedback

Ability to work under pressure, with minimum supervision.

How to Apply

Send CV and supportive certificates to by or before 20th April