How To Check Birth Certificate Online In Kenya

A birth certificate is the first official identification document validating your legal right to all services entitled to Kenyan citizens. 

A birth certificate is a very important document for every person and comes into play when making various applications such as applying for a National ID,  registering for KCSE and KCPE, applying for a passport and many more government applications.

How To Check Birth Certificate Online In Kenya

  1. Visit eCitizen Portal
  2. Log into your account
  3. Click on Civil Registration Department
  4. Log into your account once again
  5. Click on Make Application
  6. Go to Birth Certificate and select the type of birth certificate you want.
  7. A new page with guidelines will appear. In this case, I will assume the case of an adult seeking a birth certificate. One is required to fill an online application, upload required documents, pay and wait.
  8. Click on Apply Now
  9. At stage one, select the type of Application as Replacement BC (Birth Certificate). The portal might indicate a notification on the areas supported which at this moment is Nairobi only. If your area isn’t supported you must visit the Huduma Centre to get your Birth certificate. Click on Continue
  10. Input personal information which includes your Birth Certificate number. Hence if you cannot remember or have a record of it, you have to visit the closest Huduma Centre for further guidance.
  11. Upload the required documents which include scanned copies of the following depending on the Birth Certificate: Birth notification, National ID for applicants above 18 years, Both parent’s ID where applicable and Original birth certificate (in some cases). If you don’t have a birth notification document, you ought to visit your local sub-chiefs office to start with.

How to replace a lost birth certificate

Process – Physical application
  1. Visit the Department for Civil registration or a Huduma Centre and present your birth notification or retrieve a copy of the notification;
  2. Fill in the application form and pay the prescribed fee; and
  3. You will be notified once the birth certificate is ready.

Documents required

       a. Copy of birth notification.

       b. Copy of birth certificate.

       c. Original national Identity Card.

       d. Copies of ID card or Passport of the parents. If one of the parents dies, you’ll be required to present the death certificate.

Online application – Children

Note: The online process is only available for children born in Nairobi region.

Process

  1. Log into the parent’s e-citizen portal;
  2. Select the civil registration department;
  3. Select birth certificate then select apply for replacement;
  4. Fill in the required details and upload all the necessary documents;
  5. Pay the required fee; and
  6. You will be notified once the birth certificate is ready.

Documents Required

       a. Copy of the birth notification/birth certificate.

       b. Copy of the parent’s ID.

Online application – Adult

Note: The online process is only available for persons born in Nairobi region.

Process

  1. Log into e-citizen;
  2. Select civil registration department;
  3. Select birth certificate then select apply for replacement;
  4. Fill in the required details and upload all the necessary documents;
  5. Pay the required fee; and
  6. You will be notified once the birth certificate is ready.

Documents Required

      a. Copy of the birth certificate/notification.

      b. Copy of ID.

      c. Copy of your parent’s ID.