First Community Bank: 2019 Archive Officer Latest Job Vacancy
Location: Nairobi, Kenya, Salary range: Confidential | Contract type: Permanent
Job Summary
First Community Bank is the first fully fledged Sharia’h compliant bank to be approved by the Central Bank of Kenya (CBK) offering banking services on a complete Sharia’h system. The Bank received a formal approval from the Central Bank of Kenya on May 29th 2007, thereby opening the door for Sharia’h compliant banking not only in Kenya but the entire East and Central African region. The Bank commenced official operations on 1st June 2008. Our value proposition is to be ‘‘The Home of Sharia’h Compliant Banking’’ delivering innovative Sharia’h Compliant financial products, services and solutions to our valued clientele. We offer our banking services and solutions to every individual irrespective of their religion, race or colour.
Job Summary
The Archive officer is responsible for the work including supporting records creation, designing systems, appraising, accessioning, preserving, describing, maintaining and providing access to records and archives. The Archive officer is aimed to keep the Bank’s Document on track and preserve it for the future use in case the Bank wants documents that have been used previously.
Responsibilities
- Capture, analyze, organize and record information that serves to identify, manage, locate and explain archival materials and the context of records.
- Create finding aids and other tools, to facilitate access to the informational content of records and archives.
- Document the organizational, functional and operational context surrounding records’ creation, receipt, storage, or use, and its relationship to other records.
- Maintain the physical control and security of records/archives in various formats (e.g. paper and digital) according to agreed processes and procedures
- Supervise and provide training on the handling of records/archives by agencies, staff, public users and volunteers
- Support transfers and deposits by advising on the handling and packaging of records and archives
- Identify and provide advice on preservation issues and format specific risks for records and archives and liaise with preservation specialists.
- Develop standards, guides, and other recordkeeping advice publications
- Research, analyze and evaluate technical aspects of recordkeeping
- Provide advice to government agencies, external and internal clients around records/ archives processes and procedures and best practice.
- Manage sensitive or restricted records / archives within agreed conditions
Requirements
3.1 Qualifications:
Should Have a Diploma Computer Science, IT, Business or Public Administration or any other related field.
Archiving Experience is a plus
Competencies & Attributes:
- A go-getter, enthusiastic, results oriented with excellent communication and social skills.
- A forward planner with clear focus, mature, reliable, hardworking and able to work without supervision.
- Sound knowledge of the archiving process
- Understand archive procedures and implementation ;
- Have a high sense of diplomacy, accuracy and attention for detail.
- Passion for championing & offering excellent customer service.
- Ability to prioritize a heavy workload, travel and manage flexible working hours;
- Have good PR/interpersonal skills, have outstanding communication and reporting skills, problem analysis and listening ability.
Job Requirements
Required education: Diploma, Associate’s degree
Required relevant work experience: 2 years
Required languages: English (Spoken: fluent | Written: fluent)
Mandatory attachments
Please have a scan or photo of these documents ready when you start the application:Self-prepared CV file – the employer wants to see a CV that you have prepared yourself Education certificate – the official certificate for your highest education
Closing Date: 21 December 2019